|
- As staff become
finished in their area and are available, have them start to mount insert
plates on trophies, plaques, and silver trays to help expedite time when
contest is complete.
- Go to the
awards table at the conclusion of team events, or your area, and organize
the table for the awards ceremony, referring to your results sheet.
Make sure that you have a duplicate sheet so that you can follow along
during the awards.
- After counting
the actual awards needed, pack all other awards and place under the
contest awards table. Make sure not to mix trash boxes and awards
that should go back to the office. We do not want to throw valuables
away. Make sure that the awards have been packed properly to avoid
scratching, breakage, or ruining the award for future use. There
should be plenty of plastic bags or newspaper for acrylics, plaques, trophies and silver trays. The
table should be empty at the end of the awards ceremony.
- Work promptly,
but efficiently. Remember that the crowd is very tired and anxious
to get their awards and go home. Make sure not to let your results
sheet be exposed to audience that may be close by. Also, be cautious
of what you say to other staff about the awards if the audience is close
by.
- The staff should line up in front of the table to be handed the award. Make sure to have them double check that they have the correct award in hand. If time allows tell them whose award they have and for what. Or simply tell them, "You have the first Team Jazz Judges Award." This will help when the announcer looks over and says first Team Jazz.
- Before going on to the next set of awards, check with the announcer to make sure that you are both in sync.
- Always refer to the Results Sheet to make sure that you are giving out the proper awards (ex., large medals to winners, ribbons, certificates, plaques, etc. ) ,
- In case of emergency, make sure that the extra awards are convenient enough to pull out if a mistake was made in counting. If we are missing any awards or insert plates, attempt to give as much of the award
as possible (ex., give silver tray, mail insert). If anything is to be sent after the contest, make sure to make good notes on the announcer's copy of the Awards Result Sheet (red ink). Also, call or email the office on Monday just to let them know to look for the sheet.
- As soon as the last award is handed out, the staff should stand orderly in front of the awards table for the final words. As soon as the contest is officially over, several staff should go behind the table to help organize and hand out results sacks. All other staff should be encouraged to go around and congratulate the teams. If you noticed something special about a team, find them and tell them. They always appreciate your special attention to them.
- Make sure to mark packed boxes with extra awards. Make sure that the supply tubs have all been brought in from their areas. Send some staff to help with the T -shirt store. Stay with sound equipment until C.R., Brad, Doug, Joseph, Andrew or Shawn can come dismantle. Make sure all other equipment is properly stored.
- Staff should see staff assignment sheet for further clarification on their duties and
responsibilities.
|
