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Go to a discount business
supplier and purchase several large 3 ring binders and a couple of packages of dividers.
Take your frequently used flyers or catalogs and have your local quick printer to "3
hole drill" them for a 3 ring binder. Label your dividers with the subjects mentioned
in the first paragraph and have on your desk for easy reference.
In another 3 ring binder
you will want to organize your educational reference material that you have received from
the various workshops and conventions you have attended as well as special articles in
newsletters and magazines. Here are some of the topics you might need for your dividers:
PROPS & COSTUMES, STRETCHING & EXERCISE, MARCHING, CHOREOGRAPHY, PUBLIC RELATIONS,
COMPETITIONS, MOTIVATION, TRYOUTS (OFFICER & LINE), RULES & REGULATIONS, DUTIES
FOR OFFICERS, DISCIPLINE, ORGANIZATION, PARENTS, and FORMS. You may need to add or delete
some areas to fit the special profile of your team. Keep a hole punch handy to assist you
in filing information throughout the year.
Forms can be a life saver
when keeping up with each team member and your team activities. Have a special notebook or
clip board that you carry with you at all times. On this you should have a calendar of the
months in your season. If you have a problem with a team member, document this on your
calendar for future reference. When you have a parent conference, document this also.
Type up a sheet with your
team member's names in alphabetical order with one blank on either side of her name. At
the top of the page, print "List for_________________". Make about 25 copies to
start the year and utilize them for taking sizes, money, roll call, ordering, etc. Date it
and file in your team notebook for reference and documentation.
Write out job
descriptions for your helpers, instructors, managers and officers. This way everyone will
know exactly what is expected of them as well as their continuing responsibilities. This
will make your season run smoother
For motivation, have
a team motto or weekly motto that will inspire the team to work hard. There are many of
these you can find in inspirational books at your local book store, gift store or library.
COMMUNICATION
is the key to the success of your program. Good open lines of
communication need to be established with your parents, school and team members. Make a
special file folder for your principal, booster club president or league chairman to send
her/him copies of all communications. If a parent calls, they will have all the copies in
front of them as well.
Always be a good
LISTENER.
Even if a parent or child is upset, they need to feel that their problem is very
important. Many times just the act of listening will usually resolve the problem.
Always remember that
you are a role model for your team. How you act and react to certain situations will
certainly reflect their behavior.
ALWAYS BE A LADY!!
*Remember that
taking a little time now to get organized will save you an abundance of time in the
future--time you can use to put your feet up and take some well deserved moments of
relaxation!
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